How to Add Users Properly on Windows 11: Based on Account Type (Child, Admin, or Standard User)

When adding users to your Windows 11 PC, the process will vary slightly depending on whether the new user is a child, a standard user, or an administrator. Each type of account has its own permissions and features, so it’s important to choose the right type for each person using the computer. Here’s how to add and set up different types of users properly:

1. Adding a Standard User Account (For Family or Friends)

A standard user is the most common type of account, perfect for family members, friends, or guests who need access to your PC but shouldn’t be able to make significant system changes (like installing software or changing settings). Here’s how to add a standard user:

1. Open Settings: Start by opening the Settings app (click on the Start menu, then select the gear icon).
2. Go to Accounts: In the left sidebar, click on Accounts, then select Family & other users.
3. Add a User: Under Other users, click the Add account button.
4. Choose a Microsoft or Local Account:
   • If the person has a Microsoft account, type in their email address and follow the prompts.
   • If they don’t have a Microsoft account, select I don’t have this person’s sign-in information, then choose Add a user without a Microsoft account.
5. Set Permissions: For a standard user, leave the account type as Standard User (this is the default).
6. Complete the Setup: Have the user set up their password and security questions, and they’re good to go!

Also: Making A System Image Backup In Windows 10 Or Windows 11

2. Adding an Administrator Account (For Trusted Users or Yourself)

An administrator account grants more control over the PC, including the ability to install software, change system settings, and manage other accounts. Be cautious when assigning this role, as administrators can make significant changes to your system. Here’s how to add an admin user:

1. Open Settings: Open the Settings app.
2. Go to Accounts: Click on Accounts in the left-hand sidebar, then select Family & other users.
3. Add a User: Click on Add account under Other users.
4. Enter Sign-In Info: If the person has a Microsoft account, enter their email address. If they don’t, select I don’t have this person’s sign-in information, then choose Add a user without a Microsoft account.
5. Change Account Type to Admin:
   • After adding the account, click on the name of the new user under Other users.
   • Select Change account type.
   • In the dropdown, select Administrator and click OK. This will grant them admin rights.
6. Complete the Setup: Finish by setting up a password and security questions for the new admin account.

3. Adding a Child Account (For Safe and Controlled Access)

If you’re setting up a child account (for your kids or younger users), Windows 11 allows you to set up special restrictions to help keep them safe while using the computer. You can set screen time limits, block inappropriate content, and even track their activity. Here’s how to add a child account:

1. Open Settings: First, open the Settings app.
2. Go to Accounts: Click on Accounts in the sidebar, then select Family & other users.
3. Add Family Member: Under Your family, click on Add a family member.
4. Choose “Add a Child”: Select Add a child from the options. You’ll be prompted to enter an email address for the child’s Microsoft account. If they don’t have one, you can create a new one for them by selecting Create one for a child.
5. Set Up Restrictions:
   • You’ll have options to set parental controls once the child’s account is created, including restrictions on apps, websites, and online purchases.
   • You can also set up screen time limits, allowing you to control how long your child can use the PC each day.
6. Complete Setup: After adding the child’s account and setting up the parental controls, you’re ready to go!

Also: 10 Windows 11 Features You May Have Missed

4. Using Microsoft Account vs. Local Account: What’s the Difference?

When adding a new user, you’ll need to choose between a Microsoft account or a local account. Here’s the difference:

• Microsoft Account: A Microsoft account uses an email address (like Outlook, Hotmail, or Live) to log in. It allows the user to sync their settings, files, and apps across multiple devices, and gives them access to services like OneDrive, Xbox, and the Microsoft Store. This is ideal for users who want a connected experience.
• Local Account: A local account doesn’t require an email address and is only used on that particular PC. This is a good option if you don’t want the user to have access to Microsoft services or if you’re concerned about privacy.

When adding users, choose a Microsoft account if you want them to have access to Microsoft services and cloud sync. Otherwise, choose a local account if you want a more isolated and simple experience.

Key Takeaways for Adding Users Based on Account Type:

• Standard Users: Ideal for family members or friends who need access but shouldn’t change system settings.
• Administrators: Grant this role to trusted users who need full control of the computer, such as yourself or a colleague.
• Child Accounts: Great for younger users—helps you set screen time limits, content restrictions, and more.
• Microsoft vs. Local Account: Choose a Microsoft account for syncing across devices and services, or a local account for offline, simpler use.

By choosing the correct account type, you can ensure everyone has the right level of access and control, and you can keep your computer running smoothly and securely.